2022–2026 Term · Monday
April 3, 2023
City Council Meeting
Motions
Confirmation of Agenda
Council confirmed the April 3, 2023 meeting agenda as presented, including any additional items and new business that were added.
WITH RESPECT to the April 3, 2023 City Council, we recommend that the agenda as printed, including any additional information and new business, be confirmed.
Amended – Thunder Bay Public Library – Request to Amend Board
Council voted to change how the Thunder Bay Public Library Board is composed by adding one school board representative from each of the two local school boards and one additional city council member, keeping the total board size at 10 members.
WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that the composition of the Thunder Bay Public Library Board include one (1) representative from the Lakehead Public Schools and one (1) representative from the Thunder Bay District Catholic School Board
- one (1) additional member of City Council be added
- the total composition of the Library Board remain at ten (10) members appointed by City Council
- the amendment to By-law 182-1985 and any necessary Chapters of the Municipal Code to be repealed be presented to City Council for ratification on April 24, 2023. Amendment - Paragraph 1 - Thunder Bay Public Library - Request to Amend Board Composition
Council voted down a proposal to add two school board representatives to the Thunder Bay Public Library Board—one from Lakehead Public Schools and one from the Catholic school board.
WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that the composition of the Thunder Bay Public Library Board include one (1) representative from the Lakehead Public Schools and one (1) representative from the Thunder Bay District Catholic School Board;
Council will add one more member to the Library Board, keeping total membership at 10 people appointed by Council. The necessary bylaw changes will be presented for final approval on April 24, 2023.
WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that one (1) additional member of City Council be added
- the total composition of the Library Board remain at ten (10) members appointed by City Council
- the amendment to By-law 182-1985 and any necessary Chapters of the Municipal Code to be repealed be presented to City Council for ratification on April 24, 2023. Amendment 1 – Amended - Thunder Bay Public Library – Board Composition
Council approved changes to the Thunder Bay Public Library board composition by replacing two school board representative positions with two citizen representatives.
WITH RESPECT to the motion relative to Thunder Bay Public Library - Request to Amend Board Composition, we recommend that the following paragraph be added after paragraph 1:
- the two (2) vacant positions established by the removal of the two (2) school board representatives be replaced with two (2) citizen representatives; Amendment to Amendment 1 – Amended - Thunder Bay Public Library – Board Composition
Council approved changes to the Thunder Bay Public Library Board composition, reducing citizen representatives to one person and setting the total board size at nine members, all appointed by City Council.
WITH RESPECT to the motion relative to Thunder Bay Public Library - Request to Amend Board Composition, we recommend paragraph 2 be amended to one (1) citizen representative
- paragraph 3 be amended to confirm the total composition of the Library Board be nine (9) members appointed by City Council.
Council approved expanding the Library Board from 7 to 9 members by adding one council member and one citizen representative. The related bylaw changes will be formally ratified on April 24, 2023.
WITH RESPECT to the Memorandum from City Clerk Krista Power dated March 15, 2023, we recommend that one (1) additional member of City Council be added
- one (1) additional citizen representative be added
- the total composition of the Library Board be changed to nine (9) members appointed by City Council
- the amendment to By-law 182-1985 and any necessary Chapters of the Municipal Code to be repealed be presented to City Council for ratification on April 24, 2023.
Referral - Work Life Initiatives Policy Update (Work from Home
Council is asking staff to provide more information about the risks and safety issues related to working from home, including how workplace injuries and violence would be handled. Administration will report back by June 26, 2023.
WITH RESPECT to Report 113-2023-City Manager’s Office-Human Resources & Corporate Safety, we recommend that the report be referred to Administration to provide more information relating to liabilities and risk for employees working from home, including processes for addressing workplace injuries and violence in the workplace
- Administration report back on or before June 26, 2023. Amendment – Referral - Work Life Initiatives Policy Update (Work from Home Program)
Council voted down a proposed amendment that would have required a report on work-from-home policies to align with a scheduled WSIB safety report and include information about cities that haven't adopted work-from-home programs.
THAT the referral motion be amended to include the following after the first paragraph: "AND THAT the report coincide with the WSIB (corporate safety) report scheduled for April 24, 2023
- the report include the cities that have chosen not implement a work from home program."
Council asked Administration to investigate and report back on workplace safety risks for employees working from home, including how to handle injuries and workplace violence. The motion was defeated.
WITH RESPECT to Report 113-2023-City Manager’s Office-Human Resources & Corporate Safety, we recommend that the report be referred to Administration to provide more information relating to liabilities and risk for employees working from home, including processes for addressing workplace injuries and violence in the workplace
- Administration report back on or before June 26, 2023.
Work Life Initiatives Policy Update (Work from Home Program)
Council approved an updated Work Life Initiatives policy that includes changes to the work from home program. The policy update has been finalized and any necessary bylaw changes will be presented to council for approval.
WITH RESPECT to Report 113-2023-City Manager's Office-Human Resources & Corporate Safety, we recommend that the amended Corporate Policy 06-01-36 Work Life Initiatives, appended to this report, be approved
- Outstanding Item 2021-104-ADM Work Life Initiatives - Policy (Work from Home) be removed from the Outstanding List
- any necessary by-laws be presented to City Council for ratification.
Ratifying Resolution
Council approved two separate ratifying resolutions: one to formalize a contract with Northcore for streetscape renewal work on Court Street and Red River Road, and one to confirm committee and board appointments.
THAT the following ratifying resolutions be introduced, read, dealt with individually: 1. Report 112-2023 (Infrastructure & Operations - Engineering & Operations) Contract 7, 2023 – Northcore Streetscape Renewal – Court Street/Red River Road. 2. Committee & Board Appointments